HIRING – PART-TIME PERMANENT ADMINISTRATOR

Location: Limerick
Duration: Part-time Permanent post (subject to annual funding)
Hours: 18 hours per week – 9am to 1pm, 3/4 mornings a week: Monday to Friday (Except statutory and public holidays)

The successful candidate should have a minimum of 1 year’s work experience in an office environment for either a health or community development practice.

A full job description is included below.

Closing date for Application: 10.00hrs, Monday 10th October 2022
Please forward your Curriculum Vitae with a covering letter to info@limerickmentalhealth.ie

Appointment is subject to satisfactory references and Garda Vetting. Canvassing will not be accepted and may lead to disqualification. Due to the large volume of applications, we are not in a position to provide individual feedback to candidates who are not shortlisted for an interview.

Limerick Mental Health Association is an Equal Opportunities Employer

JOB TITLE – Office Administrator

The ideal candidate will be competent in IT skills, communication and have the ability to prioritise workloads, often working with little supervision. The person will be self-motivated and trustworthy. The duties will also include bookkeeping and experience of same is of benefit.

Responsibilities
● Coordinate office activities and operations to secure efficiency and compliance to
company policies
● Manage activities, timetables, and distribution of information
● Manage phone calls and correspondence (e-mail, letters, packages etc.)
● Support budgeting and bookkeeping procedures
● Create and update records and databases with personnel, financial and other data
● Management of office supplies and other relevant stock control
● Submit timely reports and prepare presentations/proposals as assigned
● Communicate with stakeholders and external service providers/contractors
● Minute taking and development of relevant rotas
● Maintain and coordinate all aspects of admin related duties

Development activity
● Maintain relevant bookings systems
● Research member led committee and activities
● Fund-raising activities
● Participation with internal and external contacts
● Admin support to projects lead by the Project Manager

Reporting/Management
● Working as part of a team
● Issuing reports to the Board of Trustees/ Manager
● Assisting with reporting on grant applications
● Managing office procedures and policies
● Liaising with statutory mental health services, voluntary mental health groups and any
other relevant organisations

Training
● Attending training events, conferences, and other functions as necessary
● Identifying and maintaining of training needs and certifications
● Assisting with developments of new policies and procedures in line with legislation

Supervision
● Support to volunteer’s service users
● Supervision and appraisal of work for promotional and training needs

Health and Safety
● Implementation and maintenance of health and safety standards and procedures

Full Job Spec: